CLOCKIN PRO
Workforce Management Tool
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CLOCKIN PRO
Workforce Management Tool
0 Leave Requests
NOT CONNECTED
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Loading from database…
· — records · — · never synced · STALE AUTO
⚠Last sync failed. Check Setup → Database Status for details.
CLOCKIN PRO · Attendance Report ·
Ready
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Min hrs 0h
ATTENDANCE RECORDS—
Employee Date Time In Time Out Work Hrs Status Door
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LOADING DB
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ARRIVALSby hour
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WEEKLY TRENDlast 8 weeks
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NO EMPLOYEES
Sync to load data.
ATTENDANCE ANOMALIES—
✅
NO ANOMALIES
Sync records to run detection.
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CLOCKIN PRO · Overtime Report ·
Overtime
Choose a date range
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Weekly limit hrs/week
OVERTIME REPORT—
Employee Dept Total Hrs Weeks OT Weeks OT Hours
⏱️
OVERTIME REPORT
Select a date range above.
CLOCKIN PRO
Proxy Connected
📅
Scheduled Reports
Auto email delivery with multiple profiles
Enable scheduler
🕐
Shift Policies
Per-shift on-time cutoffs
Each UniFi Access Policy can be configured with an on-time cutoff (e.g. Early Bird → 07:15, Standard → 08:15) or set to Field Work mode — Field workers show a ⚐ Field status instead of Late, since they often start off-site.
Assign employees to Access Policies in UniFi Access → Access Policies, then load them here.
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Work Schedule
Site working hours per day
Define the expected working hours for each day. Used for anomaly detection (e.g. leaving before end of shift) and reports.
Minimum Work Hours
hrs/day — used in Short Days stat & colour coding
Lunch Break Deduction
hrs/day — subtracted from hours when shift > 4h
📬
Leave Requests
Employee-submitted requests — approve to add to leave calendar
No leave requests yet.
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Leave Calendar
Pre-approve leave, holidays, sick days & WFH — auto-marks absent records
No leave entries yet.
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Database Status
clockin.db · local SQLite
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API Connection
UniFi Access · port 12445
UniFi Access → Security → Advanced → API Token
👥
Employee Group
Filter sync to one UniFi user group
👥 Tracking group:
Only members of the selected group will be synced and tracked. Leave unset to track all UniFi users.
Create a group in UniFi Access → Users → Groups, add your employees, then load and select it here.
🖥️
Server Configuration
Port & URL — requires proxy restart to take effect
Port the server listens on. Default: 3000. Restart proxy after changing.
Set if accessing via a different host, IP, or reverse proxy. Used in emails.
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Email (SMTP)
Outgoing mail server
Enable email
Use TLS (port 465)
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User Management
Accounts & roles
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How long a login stays active before requiring re-authentication
📂
Export / Import & Backup
Records export · JSON import · nightly backup · off-site transfer · restore
No data loaded.
Older files deleted automatically
Leave blank to disable failure emails
Off-site Transfer
via
Directory on the FTP server — created automatically if absent
Any rclone remote+path, e.g. s3:mybucket/backups/
Leave blank to use the default rclone config
Local Backups
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Audit Log
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© 2026 Clockin Pro  |  Designed by Prime Digital Technology Solutions
EMPLOYEE
USER
Account Active
Emails a one-time set-password link to the user.
CHANGE PASSWORD
MANUAL ENTRY
Leave Time Out blank to record clock-in only (shows as Present).
NEW REPORT PROFILE
Summaries
Late Arrivals
Overtime
Undertime / Short Days
Other
Enabled
REVIEW LEAVE REQUEST
Partial approval — set the dates that ARE approved. The employee will see both the original request and the approved period.